[Updated] Mr. Number to your Rescue!

Mr. Number to your Rescue! Remember those telemarketers calling you just as you finish your dinner? I used to get them a lot on my landline, even after getting onto Do not Call list. Those dreaded, 9:00 pm dinner time calls are back! Now I started getting them on my Mobile as well.
[shareable text=”Where focus goes, energy flows. And if you don’t take the time to focus on what matters then you’re living a life of someone else’s design – Tony Robbins”]Where focus goes, energy flows. And if you don’t take the time to focus on what matters then you’re living a life of someone else’s design – Tony Robbins[/shareable]

These unwarranted, unsolicited calls are a big drain on your energy. They disrupt your ‘flow‘ and introduce unnecessary ‘switching cost’ as you are yanked away from the work you were doing. Often times you don’t know until you have picked up the call, and if you don’t pick up the call, you are wondering if you missed an important call. [For those of us whose family is overseas, we get a call from them and it shows up as a random number on Caller ID]

Mr. Number to the Rescue

Mr. NumberI have found an easy solution, though! Call Mr. Number to your rescue!

On your mobile, just install this app and it scans the incoming calls. It scans each incoming call against its vast database of telemarketers and scam callers. It automatically blocks the call if any match is found. This results in you not even picking up that call and saving you that energy, the switching cost. More importantly, it allows you to stay in the flow!

Use this app, along with the Do not Disturb feature of your phone, and you have your own personal secretary (remember those creatures!) that is guarding your time, for you 🙂

distractions-switching-cost-getHyper

[bctt tweet=”minimize the distractions + minimize/eliminating the switching cost = Hyper Productivity! #getHyper with Mr. Number!” username=”beyondCSM”]

[Updated on 27Dec2016]

We beat AT&T as well a Wall Street Journal 🙂

Mr. NumberAT&T recently introduced an app named ‘Call Protect’. This FREE app promises to block robocall and all the other junk calls. Essentially, this app is powered by Hiya; the app we talked about earlier when we published our post. Here is the Wall Street Journal (WSJ) article talking about this app. Didn’t I tell you we beat WSJ ?!

[bctt tweet=”Claim back your valuable time! #getHyper” username=”beyondCSM”]

Please add this app to your tools, start using it and claim back some of your valuable time!

True Catalysts of Change

True Catalysts of Change. At beginning of 2016, this was one of my goals. As we draw it to close, I am happy to look back to a list of books I have read. These are the true catalysts. They have the power to change your world!

When you review this list. Notice that I do not have agile/scrum related books on my list. That’s easier to learn. The harder part is shifting the mindset. These books will help you there. With the right mindset, you will go further than you can imagine now. You will surprise yourself!

I read about two books per month. And, spend almost $0 for reading those books. [Hit me if you want to know how]

For now, here are the top 5 books from my list with tremendous power to influence and change your world in 2017.

  1. Creativity Inc – Overcoming the Unseen Forces That Stand in the Way of True Inspiration by Ed Catmull and Amy Wallace
Creativity Inc - Overcoming the Unseen Forces That Stand in the Way of True Inspiration
Creativity Inc – Overcoming the Unseen Forces That Stand in the Way of True Inspiration

2.Switch: How to Change Things When Change is Hard by Chip Heath and Dan Heath

Switch, Transformation,GetHyper, Agile, Get hyper
Switch: How to Change Things When Change Is Hard

3.Essentialism: The Disciplined Pursuit of Less by Greg McKeown 

Essentialism, Agile, transformation, getHyper
Essentialism: The Disciplined Pursuit of Less

4.Onward: How to Starbucks Fought Its Life without Losing Its Soul by Howard Schultz 

agile, gethyper, transformation
Onward: How to Starbucks Fought Its Life without Losing Its Soul

5.The Rich Employee by James Altucher

True Catalysts of Change
The Rich Employee

Shrink or Grow Sprint Length

Sprint length to shrink or grow. Jen, one of the Scrum Master I am coaching and mentoring asked recently:

I am scrum master for this team and generally, we do two-week sprints. But, for this sprint the team does not have enough work, so they want to shorten the sprint from two weeks to one week. Can I allow them to do that?

Grow Sprint Length

Now, let’s ponder on this question. Take a minute and think about it. What would be your answer? Why? 

To answer her original question, I said a big resounding NO! In bold capital letters!

Value of regular Heartbeats

There are many reasons for not allowing the Sprint to shrink or grow. We want the team to pick a sprint length and stick to it, no matter what. Instead of focusing on why we do not allow it to shrink or grow, let’s focus on the positives. Let’s review the reasons and value of staying on the same length. Keeping the sprint length same provides:

  • Consistency and a Rhythm for the team
  • Repeatable and Predictable Cadence
  • Consistent length provides valuable data that can be used for forecasting
  • Schedules that are known well in advance, and can be put onto calendar to help block time on key players calendar
  • Valuable data they can help team in deciding how much or how little work to take into next sprint

Don’t flush them down the toilet

There are several measurements that are linked to sprint length. Measurements such as:

  • Velocity
  • Say: do
  • Story burn-up
  • Release burn-up
  • Feature burn-up

You allow your sprint to shrink (or grow) and you are invalidating all the data, you are essentially flushing all these down the toilet!

Use it Wisely

If you have a situation where the team does not have enough work for the next sprint, it might be an indicator of the team not doing backlog grooming; or at a minimum, it is an indicator that the backlog grooming is not done properly.

In a scenario where the team has spare capacity, instead of shrinking the sprint length, the team could do other, very useful activities. They could use that extra time on:

  • Refactoring the code
  • Learning new stuff
  • Cross training within the team
  • Automation
  • Spike or research on the next priority features functionality
  • Experimentation

Sprint’s are fixed length. Scrum does not allow them to shrink or grow. Once the team agrees to a specific length, they have to, rather, they need to stick to it. Fixed length eventually will enable them to settle on a rhythm giving them even heartbeats!

mentorME

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Got more questions? Please get in touch with us here.

Nimesh’s Coaching Box

Nimesh's Coaching Box

Want to deliver your session with ease? That is effective and impactful?

Of course, you want to be clear about the message you want to deliver; but being clear about it is just a start. Delivering your message effectively that is impactful – that’s the key. And, making it easy to digest for your audience is essential.

One of my good friend and colleagues introduced me to this concept while we were together at Paypal, coaching and mentoring the organization and teams on Agile adoption. [Thank You Monica!] Nowadays, you will see me walking around with this coaching box, almost all the time.

Nimesh's Coaching Box
Nimesh’s Coaching Box

Why this Coaching Box?
You are the change agent, but you don’t just want to talk about the change. You want to deliver your message effectively that creates an impact, and doing it with ease is the key to success. I have found that having this coaching box handy helps tremendously in achieving that. With this coaching box on my side, I can deliver my message, my presentation, my session with an ease that is effective and impactful. As a coach, as a change agent, it is your Toolbox!

What’s in it?
This coaching box essentially has the tools of the trade in it, readily available by my side at a moment’s notice. No more fumbling around for a whiteboard marker that really works!

Let’s look at what I have in the coaching box:

  • Post It notes. We can’t live without them, can we? [Check out my series of posts on how I use Post It notes]
  • Sharpie Pens
  • Whiteboard markers, that really work!

At a minimum, you should have these three items in your Coaching box. You can throw in some electronic tools in it along with these three items.

  • Remote Clicker, with spare batteries
  • Mac connector cable (to connect to Projector)
  • Old iPhone (that is not connected to any network)
  • Evernote or OneNote on your mobile device, making sure that you have the reference material and worksheets handy. Most importantly, make sure that you have the worksheets and checklists handy.
  • Other apps such as Office Lens to take pictures of your whiteboard drawings, Scannable to scan physical papers, etc. [Read my post on various apps that can help you]
  • Spare reading glasses
  • Lip balm
  • Two Cereal bar (my emergency energy source)
  • Two tea bags – like to drink hot tea (no sugar,no milk) before and during the sessions I facilitate. Helps me keep hydrated while keeping my throat clear helping in projecting my voice higher.

I add in a few cereal bars that can double as my lunch as well as a snack. Often times while you are delivering your sessions, you don’t have the time and luxury to have the proper lunch!

But, I need reasons to carry this coaching box…

I will give you three reasons why you want this box by your side.

  1. Instead of grabbing ten things, you are grabbing just one thing. This has bailed me out many times as I have been asked to present or coach at a moments notice by the executives. You know your executives in the organization 🙂
  2. It sends a very clear, strong, positive message that this guy (or gal) is always ready!
  3. You have all the supplies handy and within arms reach, supplies that you are familiar with and know they work, supplies that help you deliver your message effectively that creates impact.

With this box handy, I am ready to deliver any session at a moment’s notice. Let’s go, and make change happen!

10 Apps for 10x Productivity

I introduced you to my top three apps in my earlier post. Let’s continue where we left off, and let me introduced you to remaining apps on my list.

4. Google Photos

10 appsBeing Agilist who loves art and doodling, I take a lot of pictures. And, the limited storage space on my mobile devices could be a problem! This is where Google Photos comes to my rescue!

You can configure Google Photos to sync pictures from your mobile device automatically to your Google Drive. With auto sync configured, I can take a picture and my mobile device automatically uploads that to my Google account. Oh! by the way, Google gives you unlimited storage space for this auto sync!

The advantage is that you don’t need to keep on all those pictures on your mobile device. You can take as many pictures as you want, and they are always available to you from any device, anywhere, anytime!

5. iTalk

iTalkI use this app to record audio on my mobile when I have the sudden burst of creativity when you don’t have paper and pencil handy. You don’t want to slow down in those moments, you want to take notes at the Speed of thoughts! iTalk is my go-to app when I am having these bursts of creativity! All you have to do is talk into your mobile and capture those thoughts.

This app also connects to your Dropbox account allowing you to ‘extend’ storage on your mobile device. You record and it pushes it to your Dropbox! Once recorded, you can hire someone else to transcribe it. This way you could be ‘writing’ your article on the go while waiting at the airport lounge or while stuck in the traffic. Record your thoughts using iTalk, push it to Dropbox, and get more Done!

I use this workflow a lot! I record my thoughts, push the audio recording to my Virtual Assistant (VA) and he transcribes those notes yielding initial draft for my article.

[callout]Record your thoughts + Upload to Dropbox + Push to VA = First draft of your article[/callout]

6. Trello

TrelloWith Trello, you can create your own Kanban board and use them to collaborate with your teams. Create different cards and move them around based on the priorities. There are no emails to send back and forth. You can add notes, checklists, as well as documents. You can even filter your cards based on specific tags or labels.

Essentially, Trello can become your work hub, where you organize your backlog, communicate with your team members, and orchestrate the development of your Minimum Marketable Product (MMP). And, you can be doing all these on the Go as well!

I use the mobile app all the time on my iPhone. This allows me to stay in touch with my team members constantly. As I mention earlier, I push my audio notes to my virtual assistant (VA) all the way to the other side of the world; using a Trello card on a board that I have shared with my team members.

7. Expensify

ExpensifyThis app has been my savior many times. Benefits of Using this app are manyfold:

  1. Minimize the use of the paper
  2. Often times I’m traveling for work and need to capture all the expenses. Just capture them quickly with this app, with the picture of the paper receipt and few details to categorize them appropriately. At the end of the week (or month), Expensify can generate a report and that becomes your expense report.
  3. It also helps me at the end of the year when it is Tax time! The first thing I do for tax filing is going to my Expensify account and download all the expenses for that year. All you have to do is download a report that gives you all the expenses categorized and ready to go into your Tax form.

8. Key Ring

KeyringWe all have ‘fat’ wallets! Unfortunately, instead of money, they are filled with all the plastic cards :-Did you know,  average American carries 17 plastic cards in his/her wallet. You can move all those cards to an electronic world as well, using Key Ring app. Just add your cards into Key Ring and trash all those physical plastic cards, unflatten your wallet, and get rid of that back pain!

9. Google Drive (Google Docs)

Google Drive / Google DocsI use Google Docs extensively for all my notes, documents, and spreadsheets. As we all know Google Docs is all cloud based solution and allows you to collaborate with your team members. Google gives you considerable amount of space for free that is more than enough for most of us

10. IFTTT (If This Then That)

IFTTT-If this Then thatIFTTT allows me to get rid of some of the repetitive tasks from my day. It allows me to delegate and automate some of that mundane task. Using simple recipes, you can automate most of the routine tasks. Use it and you will fall in love with it!

To Summarize…

Here is my list of 10 apps that can launch you into the world of Hyper Productivity.

  1. Evernote and One Note
  2. Scannable
  3. Office Lens
  4. Google Photos
  5. iTalk
  6. Trello
  7. Expensify
  8. Key Ring
  9. Google Drive
  10. IFTTT

[bctt tweet=”Get yourself on hyper Productivity lane with these apps http://www.nimeshsoni.com/10-apps-10x-productivity/” username=”beyondCSM”]

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